Helping Business Across Industries with Document Remediation

PREP for Document Remediation/Accessibility

Importance of Document Accessibility

• Accessibility for Everyone: Document accessibility is increasingly playing a key role for businesses and educational institutions by opening up the user base to individuals using assistive devices. Accessibility also ensures better experiences for all users, making products usable for even people beyond your target group.
• Accessibility for Compliance: Web Content Accessibility Guidelines (WCAG) 2.0, Section 508 and Americans with Disabilities Act (ADA) outlines the regulations for document compliance for users with disabilities. If these standards are not met, businesses stand the risk of expensive lawsuits. All shared documents, whether web pages, PDF, DOCX or PPTX, need to mandatorily pass the compliance test.

How PREP Helps Make Documents Accessible

PREP’s intuitive AI technology automatically tags documents in minutes, including those with complex structures, inaccessible text content, hyperlinks, images, and other visual elements. It makes customer-facing digital content accessible, including PDF remediation and embedded alternate text (alt text) descriptions for images. This is followed by quality checks by accessibility experts to ensure accuracy and consistency. The significantly short turnaround time ensures quick market adoption and up to 50% cost savings. Higher education institutions and publishers are leveraging PREP to transform documents to accessible formats.

PREP’s Forms feature can accurately identify the fields in a form, and convert printed and scanned forms into editable versions ready to be deployed in an online environment, while preserving the format and structure. This is being utilized by the healthcare, banking and retail industries to get accessible forms, enabling their online customers and individuals using screen reader software to fill and submit forms online.

PREP for Digitization

Importance of Digitization

If you take a snapshot of a document or scan it onto your computer, you can easily convert it into a PDF, but it will turn into an image-only file. There is no text layer so the text cannot be modified or searched through. The data goes into a lockdown mode and readability can be significantly low, especially on mobile devices. Integrating these PDFs into websites can be a nightmare. Digitization of scanned PDFs into formats like Word will help you because:

• There is no need to retype characters in a new Word Document
• It provides an easily editable format
• It can reduce file size by editing images or graphics
• It saves time by scaling conversion of scanned PDFs
• It significantly improves readability of documents
• It enables easy integration into websites

How PREP Helps with Digitization

PREP can leverage its advanced algorithm to repurpose scanned PDFs with images and text into editable formats for users. Its built-in OCR mode helps to efficiently convert large volumes of even inferior-quality scanned documents accurately into other formats like Word or ePub. It can identify and convert complex structures including tables, lists, Math formulae, equations, and handwritten notes while preserving the content format. The files generated by PREP are further reviewed by subject matter experts for quality and accuracy.

PREP’s Forms feature can accurately identify the fields in a form, and convert printed and scanned forms into editable versions ready to be deployed in an online environment, while preserving the format and structure. This is being utilized by the healthcare, banking and retail industries to get accessible forms, enabling their online customers and individuals using screen reader software to fill and submit forms online.

PREP for Inter-format Conversions

Importance of Inter-format Conversions

Organizations are realizing that inter-format conversion of documents is fast becoming key to keeping up with the competition. In today’s dynamic business environment, it is critical to have the flexibility of using a document in multiple formats, according to varied needs. Conversion allows for an improved user experience for all users since Word, HTML and ePub documents are much more navigable, offering a usable format online. Inter-format conversion of data helps by:

• Utilizing existing data efficiently
• Making organizational data easily accessible to everyone
• Ensuring flexibility of document availability
• Creating more navigable formats online
• Offering easy user interface with greater usability

How PREP Helps with Inter-format Conversions

Digital files such as PDFs are often incompatible with websites and online publishing requirements. To address these challenges, PREP expertly transfers PDFs to multiple preferred formats including DOCX, HTML or ePub, while maintaining its format and structure. ePub offers you a better reader experience, SEO friendly secure content and an open source for easy accessibility. Its user-friendly interface ensures better navigation and higher usability for all users. HTML files are better optimized for web search engines and are accessible on all devices, especially mobiles. Changing PDFs to DOCX formats gives you the freedom to access, alter and modify content, significantly saving time and increasing efficiency.