Helping Business Across Industries with Document Remediation

PREP’s sophisticated artificial intelligence-powered technology automates and accelerates PDF and document remediation for complete ADA and WCAG compliance. PREP is the perfect solution for institutions or organizations across several industries with document digitization needs.

Industries We Help

Federal Businesses (US)

PREP assists federal businesses by putting inclusion front and center with customized remediation solutions. It ensures that everyone has access to all government documents, programmes, reports, services, publications, brochures, contracts, and rules while enabling full compliance with ADA standards.

Universities & Colleges

PREP supports higher education institutions, such as universities or colleges, in creating an inclusive learning environment by making learning material accessible. It supports accessibility teams, faculty, administrators, instructional designers, and others in ensuring that learners with varied needs or assistive technology users have access to all shared materials.

Publishers & Content Providers

PREP helps the publishing industry in meeting accessibility standards by making textbooks, ancillaries, educational material, and documents fully accessible and compliant with ADA/WCAG 2.1 AA standards.

Healthcare

PREP helps healthcare businesses in resolving inaccessibility issues for all forms, documents or communication procedures, and delivers accessible solutions for blind and visually impaired patients in formats such as fillable/accessible forms, PDFs, Word documents, or other formats.

Real Estate

PREP assists the real estate industry in making all documents, including brokerage agreements, reservation agreements, property agreements, purchase agreements, escrow agreements, commerce leasing agreements, rental agreements, and documentation for land registers, increasingly accessible. PREP is scalable and can manage high volumes of documents, remediating and digitizing even complex real estate documents.

Retail

PREP is a great option for the retail business because it meets the retail industry’s need to be agile, and swiftly finalize agreements and deals with suppliers, wholesale customers, and partners. Contracts, purchase agreements, service agreements, tender documents, framework purchase agreements, NDA/confidentiality agreements, lease agreements, and licensing offers are just a few examples of complex documents that PREP can help with.

Insurance/ Financial

PREP offers assistance to financial institutions in achieving regulatory compliance criteria and making financial statements, communication processes, and banking statements accessible. It helps deliver a positive user experience for visually impaired clients by ensuring that all material available on their website, such as application forms, are digitized and accessible. With PREP’s ability to digitize large volumes of documents, financial institutions can move legacy documents into digital formats easily and affordably.

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Why Choose PREP

Document
Remediation
Digitization
Inter-format
Conversions

Importance of Document Accessibility

Accessibility for Everyone: Document accessibility is increasingly playing a key role for businesses and educational institutions by opening up the user base to individuals using assistive devices. Accessibility also ensures better experiences for all users, making products usable for even people beyond your target group.
Accessibility for Compliance: Web Content Accessibility Guidelines (WCAG) 2.0, Section 508 and Americans with Disabilities Act (ADA) outlines the regulations for document compliance for users with disabilities. If these standards are not met, businesses stand the risk of expensive lawsuits. All shared documents, whether web pages, PDF, DOCX or PPTX, need to mandatorily pass the compliance test.

How PREP Helps Make Documents Accessible

PREP’s intuitive AI technology automatically tags documents in minutes, including those with complex structures, inaccessible text content, hyperlinks, images, and other visual elements. It makes customer-facing digital content accessible, including PDF remediation and embedded alternate text (alt text) descriptions for images. This is followed by quality checks by accessibility experts to ensure accuracy and consistency. The significantly short turnaround time ensures quick market adoption and up to 50% cost savings. Higher education institutions and publishers are leveraging PREP to transform documents to accessible formats.

PREP’s Forms feature can accurately identify the fields in a form, and convert printed and scanned forms into editable versions ready to be deployed in an online environment, while preserving the format and structure. This is being utilized by the healthcare, banking and retail industries to get accessible forms, enabling their online customers and individuals using screen reader software to fill and submit forms online.

Importance of Digitization

If you take a snapshot of a document or scan it onto your computer, you can easily convert it into a PDF, but it will turn into an image-only file. There is no text layer so the text cannot be modified or searched through. The data goes into a lockdown mode and readability can be significantly low, especially on mobile devices. Integrating these PDFs into websites can be a nightmare. Digitization of scanned PDFs into formats like Word will help you because:

There is no need to retype characters in a new Word Document
It provides an easily editable format
It can reduce file size by editing images or graphics
It saves time by scaling conversion of scanned PDFs
It significantly improves readability of documents
It enables easy integration into websites

How PREP Helps with Digitization

PREP can leverage its advanced algorithm to repurpose scanned PDFs with images and text into editable formats for users. Its built-in OCR mode helps to efficiently convert large volumes of even inferior-quality scanned documents accurately into other formats like Word or ePub. It can identify and convert complex structures including tables, lists, Math formulae, equations, and handwritten notes while preserving the content format. The files generated by PREP are further reviewed by subject matter experts for quality and accuracy.

Importance of Inter-format Conversions

Organizations are realizing that inter-format conversion of documents is fast becoming key to keeping up with the competition. In today’s dynamic business environment, it is critical to have the flexibility of using a document in multiple formats, according to varied needs. Conversion allows for an improved user experience for all users since Word, HTML and ePub documents are much more navigable, offering a usable format online. Inter-format conversion of data helps by:

Utilizing existing data efficiently
Making organizational data easily accessible to everyone
Ensuring flexibility of document availability
Creating more navigable formats online
Offering easy user interface with greater usability

How PREP Helps with Inter-format Conversions

Digital files such as PDFs are often incompatible with websites and online publishing requirements. To address these challenges, PREP expertly transfers PDFs to multiple preferred formats including DOCX, HTML or ePub, while maintaining its format and structure. ePub offers you a better reader experience, SEO friendly secure content and an open source for easy accessibility. Its user-friendly interface ensures better navigation and higher usability for all users. HTML files are better optimized for web search engines and are accessible on all devices, especially mobiles. Changing PDFs to DOCX formats gives you the freedom to access, alter and modify content, significantly saving time and increasing efficiency.